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Add Working Schedule in Plumm

Summary

 This guide explains how to add a new working schedule in Plumm. Administrators can define working schedules based on various types, including Weekly and Bi-Weekly, and can configure working hours for each day of the week.

In this article

  • Before you begin
  • Step 1: Add a working schedule
  • Step 2: Configure working hours
  • Frequently Asked Questions (FAQ)

Before you begin

To add a working schedule in Plumm, you must be an administrator with access to the Settings section. You will need to define the schedule type, working hours, and description.

Step 1: Add a working schedule

  1. Navigate to Admin > Settings and select the Working Schedule tab.
  2. Click the Add Schedule button to open the working schedule creation form.
  3. In the Add Working Schedule form, enter the following details:
    • Name: Enter a name for the schedule (e.g., "Weekly Shift", "Bi-Weekly Shift").
    • Description: Provide a brief description of the schedule. You can also use the Generate button to auto-generate a description.
    • Schedule Type: Select the type of schedule. There are two available options:
      • Weekly: The working hours will be set for each day of the week (e.g., Monday to Sunday).
      • Bi-Weekly: The schedule will be divided into two weeks, allowing flexibility in setting different hours for each week.

Step 2:Downloading Attendance Reports

  1. To download the report, click the Download button located at the top-right corner.
  2. You can choose from different file formats, including PNG, SVG, JPEG, and PDF.
  3. Choose whether to download the full attendance summary or individual sections for a more detailed view.

Weekly Schedule

A Weekly Schedule means that the working hours are the same for every week. Employees will have fixed working hours for each day of the week (Monday through Sunday) and these hours will not change week-to-week.
For example:
  • Monday: 8 hours
  • Tuesday: 8 hours
  • Wednesday: 8 hours
  • Thursday: 8 hours
  • Friday: 8 hours
  • Saturday: 0 hours (Day off)
  • Sunday: 0 hours (Day off)
This schedule is ideal for employees who work the same hours consistently every week.
You can also edit the working hours for each day based on specific requirements, allowing for flexibility within the weekly schedule.
 

Bi-Weekly Schedule

A Bi-Weekly Schedule divides the working hours into two separate weeks (Week 1 and Week 2). The employee's working hours may differ between the two weeks, offering more flexibility.
For example:
Week 1:
  • Monday: 8 hours
  • Tuesday: 8 hours
  • Wednesday: 8 hours
  • Thursday: 8 hours
  • Friday: 8 hours
  • Saturday: 0 hours
  • Sunday: 0 hours
Week 2:
  • Monday: 8 hours
  • Tuesday: 8 hours
  • Wednesday: 8 hours
  • Thursday: 8 hours
  • Friday: 8 hours
  • Saturday: 0 hours
  • Sunday: 0 hours
This schedule is ideal for roles that need a flexible work structure with different hours across two weeks.
You can also edit the working hours for each day based on specific requirements, allowing for flexibility within the bi weekly schedule.

Frequently Asked Questions (FAQ)

1. What types of working schedules can I create?

  1. You can create two types of schedules:
    • Weekly: Set working hours for each day of the week.
    • Bi-Weekly: Set different working hours for two alternating weeks.

2 . Can I modify a working schedule after it’s saved?

Yes, you can edit the working schedule at any time by selecting it from the list and clicking Edit.

 

3. Do I need to specify hours for every day of the week?

No, if a day is a non-working day, you can set the hours to 0 hours for that day.

 

4. Can I set different hours for Week 1 and Week 2 in a Bi-Weekly schedule?

Yes, when creating a Bi-Weekly schedule, you can define separate working hours for each week.
 


5. What if I don't need to assign working hours to every day?

 If you have non-working days, simply enter 0 hours for those days.

This document will help users add and configure working schedules in Plumm efficiently, whether for weekly or bi-weekly setups.