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Attendance Calculation in Payroll

Summary

This guide explains how attendance is calculated in payroll for working days, including tracking the number of days worked by each user and its impact on payroll processing.

In this article

  • Before you begin
  • Step 1: Access the payroll attendance section
  • Step 2:  View working days for each user
  • Step 3:How working days affect payroll calculation
  • Frequently Asked Questions (FAQ)

Before you begin

  •  Ensure you have access to the payroll module and the appropriate permissions to view attendance and payroll data.
  • Make sure the attendance data is correctly tracked for the user (e.g., working days, leaves).

Step 1. Access the payroll attendance section

  1. Navigate to the "Payroll" section in your dashboard.
  2. Click on "Attendance" to view the attendance data used for payroll processing.

Step 2. View working days for each user

  1. Select the user whose working days you want to review.
  2. The system will display the total working days within the selected month or period. This includes days worked and excludes any holidays or leaves taken, based on your company’s policies.

Step 3. How working days affect payroll calculation

  1. The number of working days will be used to calculate the user’s salary for the month.
  2. Attendance data, including working days, will be factored into the overall payroll calculation, determining the amount due based on the user’s pay rate and the number of days worked.

Frequently Asked Questions (FAQ)

1.Can I see the individual working hours for each day?

Yes, you can view the detailed breakdown of working hours for each user in the attendance section.

 
2.What happens if a user takes unpaid leave?

Unpaid leave will reduce the total number of working days, which will be reflected in the payroll calculation, reducing the salary accordingly.


3.Can I edit the attendance data after payroll has been processed?

Typically, edits cannot be made after payroll processing is complete. If there’s an error, please contact HR or the payroll department for adjustments.


4.How does overtime affect the calculation of working days?


Overtime hours are usually calculated separately and added to the base salary. The system will reflect overtime hours if applicable in the payroll calculation.