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Attendance Summary Overview

Summary

The Attendance Summary section in Plumm provides key metrics for tracking employee attendance over a specific period. It displays real-time data on employee status, arrival times, work hours, and discrepancies, which can be filtered by department, location, and date.

In this article

  • Before you begin
  • Step 1: Accessing the Attendance Summary
  • Step 2: Viewing the Attendance Stats
  • Step 3: Downloading Attendance Reports
  • Frequently Asked Questions (FAQ)

Before you begin

  • Roles with access:
    • Super Admin: Can view all employees' data by default.
    • Admin: Can access data based on permissions granted.
    • Manager: Can view data for employees who report to them (both direct and indirect reports).
  • Permissions needed:
    • You must have the required access roles to view the Attendance Summary and download reports.

Step 1: Accessing the Attendance Summary

  1. Go to Team Attendance from the side navigation menu.
  2. Click on the Attendance Summary tab.

Step 2: Viewing the Attendance Stats

The Attendance Summary section provides detailed statistics such as:

  • Today Stats:
    • Total Employees: Displays the total number of employees.
    • Early/On Time Arrival: Indicates the number of employees who arrived on time.
    • Late Arrival: Shows the employees who arrived late.
    • Not In Yet: Displays how many employees have not checked in yet.
    • On Break: Shows employees currently on break.
    • On Leave: Displays employees who are on leave.
    • Holiday/Weekly Off: Indicates the number of employees on scheduled holidays or weekly off days.
  • Attendance for Past Dates:
    • Provides historical attendance data for a selected date range (e.g., March 15, 2025 – June 15, 2025).
    • Shows key metrics such as Employee Present, Average Work Hours Spent, Average Late Arrival Time, and Total Attendance Discrepancies.

    • Calculations for Key Attendance Metrics
    1. Employee Present
    2. This metric shows the number of employees who are marked as present on the selected day.
    3. Calculation:
      • Employee Present = Total Employees - Employees on Leave - Employees on Holiday/Weekly Off - Employees Not In Yet.
      • This metric excludes employees who are not physically at work or have scheduled time off (e.g., leave, holiday).
    4. Average Work Hours Spent
    5. This metric calculates the average number of hours worked by employees during a specified period.
    6. Calculation:
      • Average Work Hours Spent = Total Hours Worked by All Employees / Total Number of Employees Present.
      • The total hours worked are derived from employee clock-in and clock-out times, minus any breaks taken.
    7. Average Late Arrival Time
    8. This metric calculates the average time employees arrived late. It is only applicable to employees who checked in after the scheduled start time.
    9. Calculation:
      • Average Late Arrival Time = (Sum of Late Arrival Times of All Employees) / Total Number of Employees Who Arrived Late.
      • Late arrival times are measured as the difference between the scheduled start time and the actual check-in time.
    10. Total Attendance Discrepancies
    11. This metric shows the total number of discrepancies related to attendance, such as early check-ins, late check-ins, missing clock-ins, or errors in work hour reporting.
    12. Calculation:
      • Total Attendance Discrepancies = Count of all attendance discrepancies across employees.
      • This can include discrepancies such as:
        • Employees who clocked in earlier or later than the expected time.
        • Missing clock-in/clock-out times.
        • Mismatched break periods.

Date Filter:

The date filter allows you to specify a custom date range to view attendance data for that period.

Step 3:Downloading Attendance Reports

  1. To download the report, click the Download button located at the top-right corner.
  2. You can choose from different file formats, including PNG, SVG, JPEG, and PDF.
  3. Choose whether to download the full attendance summary or individual sections for a more detailed view.

Frequently Asked Questions (FAQ)

1. What data can I see in the Attendance Summary?

You can view real-time data for employee arrival times, work hours, breaks, attendance discrepancies, and employee status (e.g., on break, on leave).

2 . Can I filter the data by department or location?

Yes, the Department and Location dropdowns allow you to filter attendance data based on specific teams or locations.

 

3. How do I view attendance for a specific date range?

You can adjust the date filter to specify a custom range, and the data will update accordingly.

 

4. Can I download the attendance chart?

Yes, you can download the attendance summary in PNG, SVG, JPEG, or PDF formats.
 


5. Who can view the Attendance Summary?

  • Super Admin: Can view all data.
  • Admin: Can view based on granted permissions.
  • Manager: Can only see data for employees who report to them.