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Import in Paycycle

Summary

This article provides a step-by-step guide to importing payroll data into Paycycle using an Excel template. Follow the instructions to successfully upload and process pay information for employees.

In this article

  •  Before you begin
  • Step 1: Access the Company Money Page
  • Step 2: Select Pay Schedule
  • Step 3:  Start Pay Run
  • Step 4: Download the Template
  •  Step 5: Edit the Template
  • Step 6: Validate the Data
  • Step 7: Submit the Import
  • Frequently Asked Questions (FAQ)

Before you begin

  • You must have admin access to the Paycycle system.
  • Ensure you have the correct pay data ready for import.
  • The Excel template must be completed correctly before submission.

Step 1: Access the Company Money Page

  1. Navigate to the Company Money page in Paycycle.

Step 2: Select Pay Schedule

  1. Click on any location listed on the Company Money page.
  2. Click on the Pay Schedule tab.

Step 3: Start Pay Run

  1. Select any pay schedule under the Pay Schedule tab.
  2. Click on Start Pay Run to initiate the payroll process.

Step 4: Download the Template

  1. Once the pay schedule is selected, click on the three dots in the top-right corner of the screen for additional options.
  2. Select Import and then click on Download Template to get the Excel file.

Step 5: Edit the Template

  1. Open the downloaded Excel template.
  2. Fill in the following fields with the appropriate payroll details:
    • Work Email
    • Pay Code
    • Description
    • Amount

Step 6: Validate the Data

  1. After editing the template, click Next to validate the data.
  2. Review any validation messages and ensure the information is correct.

Step 7: Submit the Import

  1. Once the data has been validated, go to the Import tab.
  2. Click Submit to import the payroll data into Paycycle.

Frequently Asked Questions (FAQ)

1. Can I import payroll data for multiple employees at once?

Yes, the import feature allows for multiple employee payroll data to be uploaded simultaneously using the template.

2 .What if I make a mistake in the template?

 If there are any errors in the template, the system will flag them during the validation step. Correct the errors and re-upload the file.

 

3.Can I edit the payroll information after submitting the import?

After the import is completed, you may need to contact your HR or payroll team to make adjustments to the data.
 
 

4. Where can I download the import template?

The import template can be downloaded through the Pay Schedule tab by selecting the "Import" option.
 
 

5.Is there a limit to the number of payroll entries I can import?

 There is no specified limit, but larger imports may take longer to process depending on the size of the file.