Skip to content
Log in
  • There are no suggestions because the search field is empty.

Meet and Teams Integration

Summary

 This article explains how to enable Google Meet (for Gmail integration) or Microsoft Teams (for Outlook integration) within Plumm to streamline the interview process. Once enabled, these tools will be visible while scheduling interviews, allowing you to conduct seamless interviews with candidates directly from Plumm.

In this article

  • Before you begin
  • Step 1: Enabling Meet or Teams
  • Step 2: Scheduling Interviews
  • Step 3: Conducting Interviews
  •  Frequently Asked Questions (FAQ)

Before you begin

  • Ensure you have integrated either Gmail or Outlook with Plumm.
  • You can only enable one video conferencing tool: Google Meet (for Gmail users) or Microsoft Teams (for Outlook users).
  • You will need to toggle the respective tool (Google Meet or Microsoft Teams) on for it to appear when scheduling interviews.

Step 1: Enabling Meet or Teams

  1. Navigate to the Integrations section in Plumm’s admin panel.
  2. If Gmail is integrated, you will see an option to enable Google Meet. If Outlook is integrated, you will see an option to enable Microsoft Teams.
  3. Toggle the switch to enable the respective tool for interviews.
    • For Google Meet, toggle the switch on to enable Meet.
    • For Microsoft Teams, toggle the switch on to enable Teams.
  4. Once the toggle is enabled, the corresponding video conferencing tool will be available for scheduling interviews.

Step 2: Scheduling Interviews

  1. Go to the Hire pipeline for the Job
  2. Select the candidate you wish to interview.
  3. When scheduling the interview, you will now see an option to select either Google Meet (for Gmail users) or Microsoft Teams (for Outlook users).
  4. Choose the video conferencing tool and enter the interview details (e.g., date, time).
  5. Click Send Invitation to send the interview invite with the video conferencing link.

Step 3: Conducting Interviews

  1. On the day of the interview, open the interview invitation from Plumm.
  2. Click the Join Meeting button, which will take you directly to Google Meet (for Gmail users) or Microsoft Teams (for Outlook users).
  3. Conduct the interview via the respective platform and ensure a smooth experience for both you and the candidate.

Frequently Asked Questions (FAQ)

1. How do I enable Google Meet or Microsoft Teams for interviews?

After integrating either Gmail or Outlook, go to the Integrations section in Plumm, find the respective tool (Google Meet for Gmail or Microsoft Teams for Outlook), and toggle the switch to enable it. Once enabled, it will appear while scheduling interviews.
 

2. What happens if I have both Gmail and Outlook integrated?

You can only enable one video conferencing tool at a time. If Gmail is integrated, you will use Google Meet, and if Outlook is integrated, you will use Microsoft Teams..

3.Can I switch from Google Meet to Microsoft Teams or vice versa after the integration?

No, the video conferencing tool is tied to the email provider you integrated. If you want to switch, you will need to disconnect the current email provider and integrate the other.
 
 

4.How do I schedule an interview with Google Meet or Microsoft Teams?

Once the corresponding video conferencing tool is enabled, you can schedule an interview by selecting Google Meet or Microsoft Teams while creating the interview in Plumm.

5. Can I manually send a meeting link through Google Meet or Microsoft Teams?

While Plumm automatically generates and sends a meeting link for the interview, you can also send a manual meeting link via email if needed, but it will not be stored in Plumm's interview schedule.

6. What if I can’t see the option to enable Google Meet or Microsoft Teams?

Ensure that your Gmail or Outlook integration is completed and that you’ve toggled the respective video conferencing tool on in the Integrations section of Plumm..