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Payroll Settings Configuration

Summary

This guide outlines how to configure payroll settings, including the email delivery of payslips, release types, and password protection for added security.

In this article

  • Before you begin
  • Step 1: Configure Email Payslips
  • Step 2: Set Release Type
  • Step 3: Set Day After Payrun (if applicable)
  • Step 4: Configure Time Zone and Time Settings
  • Step 5: Enable Password Protection
  •  Frequently Asked Questions (FAQ)

Before you begin

  • You must have the appropriate admin access to configure payroll settings.
  • Ensure that you have a clear understanding of your company's payroll release process.
  • These settings will affect all employees receiving payslips via the system.

Step 1. Configure Email Payslips

  1. Go to the Payroll Settings section of the platform.
  2. Locate the "Email Payslips" setting.
  3. Toggle the setting to Enabled to allow payslips to be emailed to employees.
  4. Save changes.

Step 2. Set Release Type

  1. Find the "Release Type" option in the payroll settings.
  2. Choose Immediate if payslips should be released right after the payrun.
  3. If you prefer the release on the following day, select the appropriate option.
  4. Save changes.

Step 3. Set Day After Pay run (if applicable)

  1. If you selected a release type other than immediate, locate the "Day After Payrun" setting.
  2. Specify the day after the payrun for releasing payslips.
  3. Leave this field blank if the Immediate release option is chosen.
  4. Save changes.

Step 4. Configure Time Zone and Time Settings

  1. Go to the "Time Zone" setting in the payroll configuration.
  2. Select the appropriate time zone for payroll processing.
  3. If not using immediate release, set the specific time for the payrun release.
  4. Save changes.

Step 5. Enable Password Protection

  1. Locate the "Enable Password Protection" setting.
  2. Toggle to Enabled to add password protection to the payslips.
  3. Set your custom password in the "Password To Use" field.
  4. Save changes.

Frequently Asked Questions (FAQ)

1.Can I disable email payslip delivery?

 Yes, you can disable email delivery by toggling the "Email Payslips" setting to Disabled.
 

2. What does 'Immediate' release type mean?

 When you select "Immediate," payslips are sent out as soon as the payrun is complete. If you select another option, they will be sent the following day or as per your specified release day.

3. What happens if I don't set a time for the payrun release?

 If you select the Immediate release type, no specific time is required. For other release types, you will need to specify a time.
 
 

4.Is it safe to use a custom password for payslips?

Yes, using a custom password adds an extra layer of security for your employees' payslips. Make sure it is a strong password that your employees can remember.

5.Can I change the payroll settings after setting them?

 Yes, you can adjust the payroll settings at any time, but changes may take effect from the next payroll run.