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Time Sheet Calculation In Payroll 

Summary

This article guides you through the steps to calculate time sheets for payroll pay cycles within the platform, ensuring accurate pay calculations based on work hours and salary deductions.

In this article

  • Before you begin
  • Step 1: Navigate to Company Money
  • Step 2: Select Location
  • Step 3: Access Pay Schedule
  • Step 4: View Pay Schedules
  • Step 5: Select Pay Schedule
  • Step 6:View Users in Pay Schedule
  • Step 7:  Initiate Pay Run
  • Step 8: Handle Configuration Warning Popup
  • Step 9: Time Sheet and Hour Calculation Process
  •  Frequently Asked Questions (FAQ)

Before you begin

  • Ensure you have access to the Company Money and Pay Schedule sections.
  • You must have permissions for managing payroll and time sheets.
  • Check the pay schedules and user data are correctly set up in the system.

Step 1.Navigate to Company Money

                1.From the main dashboard, locate and select the Company Money section.

Step 2.Select Location

                1.In the Company Money section, choose the Location where the employee’s work hours need to be calculated.

Step 3.Access Pay Schedule

                1.Under the Location section, go to the Pay Schedules menu to manage the time sheets.

Step 4.View Pay Schedules

                1.Open the Pay Schedules page to view the existing pay cycle structure for your company.

Step 5.Select Pay Schedule

              1.Select the specific Pay Schedule that applies to the employee for pay calculation.

Step 6.View Users in Pay Schedule

              1.Check the list of users associated with the selected pay schedule to ensure you’re working with the correct                                         employee(s).

Step 7.Initiate Pay Run

  1. Select the Initiate Pay Run button to begin the payroll calculation process.

Step 8.Handle Configuration Warning Popup

  1. If any configuration issues exist, a warning popup will appear.
  2. Review and address any discrepancies or warnings before continuing.

Step 9. Time Sheet and Hour Calculation Process

  1. Verify that the time sheet entries for each user are accurate.
  2. The system will calculate the total hours worked each day based on recorded data.
  3. The calculated hours will be deducted from the employee’s salary according to the configured pay schedule.
  4. Check the calculation to ensure the hours worked are correctly captured and that the deductions match the expected salary adjustments.

Frequently Asked Questions (FAQ)

1.What if I can't see the Pay Schedule section?

Ensure you have the necessary permissions to manage pay schedules. If not, contact your system administrator.

2 .How can I ensure hours are accurately captured?

Double-check each user’s time sheet entries and confirm they are correctly recorded in the system. Any discrepancies should be addressed before proceeding with the pay run.

3.Can I adjust pay rates after initiating the pay run?

Adjustments should be made before initiating the pay run. If changes are needed after, please consult your payroll administrator for guidance.