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Add Deduction

 Summary

Add Deduction is a distinct action available on a draft pay cycle. From Salaries, open a person on the Deductions tab and select Add Deduction to add a pay code amount for that run. PAYE, National Insurance, Student Loan, Postgraduate Loan, and Employee Pension remain read-only.

In this article

  • Before you begin
  • Opening Deductions on the pay cycle
  • Adding a deduction
  • Saving
  • Frequently Asked Questions (FAQ)

Before you begin

You must have an active Payroll add-on to access and use Payroll features.

You need Company Money access, View Pay Schedules, and Start Payrun to open the draft pay cycle.

You need Add Deduction in Payrun to see Add Deduction.

The cycle must be a draft pay run. Completed Pay Cycle History is view-only and does not include Add Deduction.

Pay codes must already exist for the payroll location. If no pay codes are available, the menu shows Please add a Paycode.

If the cycle is locked because a pay run is in progress, Plumm shows This pay cycle is currently being run. Please wait until the pay run is complete. when you try to save.

Opening Deductions on the pay cycle

Open the draft pay cycle using Start Pay run or Continue Pay run.

Go to Salaries.

  1. Select the Deductions tab.
  2. Open the person.

The sidebar heading is Edit Deductions.

The following fields are read-only:

  • PAYE
  • National Insurance
  • Student Loan
  • Postgraduate Loan
  • Employee Pension

If the person is an off-payroll worker, the Off Payroll Worker tag is shown.

Other existing extra deductions can appear as Type-Name with a read-only amount.

Total Deductions is shown at the bottom.

Adding a deduction

If you have Add Deduction in Payrun, select Add Deduction.

Choose a pay code from the list. Each option shows the pay code name.

If the selected pay code is already on the person, Plumm shows Deduction type already exist for user.

Complete the following fields for the new deduction:

Amount

Enter the deduction amount.

Description

Enter a description for the deduction.

Recurring

Optional. Tick Recurring if the deduction should have an effective start and end date.

Effective Start

Shown when Recurring is ticked.

Effective End

Shown when Recurring is ticked.

You can remove an unsaved deduction by opening its three-dot menu and selecting Delete.

PAYE, National Insurance, Student Loan, Postgraduate Loan, and Employee Pension cannot be entered or changed here. These fields remain read-only.

Saving

Select Save after completing the deduction details.

Plumm can show the following validation messages:

  • This field is required — Amount, Description, or a required recurring date is empty.
  • Invalid monetary value — Amount is not a valid money figure.
  • End date most be greater than start date — Effective End is before Effective Start.

On success, Plumm shows Deduction added successfully and closes the sidebar.

If the pay cycle is currently being processed, Plumm shows This pay cycle is currently being run. Please wait until the pay run is complete.

If another error occurs, Plumm can show Error occurred, please refresh and try again.

To remove a saved extra deduction, open the three-dot menu for the deduction and select Delete. This uses the pay cycle deduction delete action.

System-calculated PAYE and National Insurance rows are not added through Add Deduction.

Frequently Asked Questions (FAQ)

  • Who can add a deduction on a pay run?
    Users with Add Deduction in Payrun can add a deduction on a draft pay cycle.
  • Why is Add Deduction missing?
    You may not have Add Deduction in Payrun, or you may be viewing Pay Cycle History, which is read-only.
  • Why does the menu say Please add a Paycode?
    There are no deduction pay codes available to add for that payroll. Add the required pay codes in Admin payroll setup first.
  • Can I edit PAYE from this sidebar?
    No. PAYE, National Insurance, Student Loan, Postgraduate Loan, and Employee Pension are read-only.
  • What does Recurring do?
    It shows Effective Start and Effective End. Both dates are required when Recurring is ticked, and Effective End must be after Effective Start.
  • Is this the same as Pay Cycle Import?
    No. Import loads multiple income or deduction rows from PayrollIncomeOrDeductionTemplate.xlsx. Add Deduction adds one pay code for one person from the sidebar.