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Editing Candidate's Email ID in the Candidate Pool

Summary

 Editing a candidate’s email ID ensures that all future communications are sent to the correct address. This feature is particularly useful when there is a change in contact information or if an email address was entered incorrectly.

In this article

  • Before you begin
  • Step 1: Access the Candidate Pool
  • Step 2: Edit Candidate Profile
  • Step 3: Update the Candidate's Email ID
  •  Frequently Asked Questions (FAQ)

Before you begin

To edit a candidate’s email ID, you must have permission to access the Candidate Pool in the Hire module. This feature is typically available to Admins by default. If you do not have the necessary permissions, please contact your system administrator for assistance.

Step 1. Access the Candidate Pool

  • Go to Hire > Candidate Pool
  • You will be directed to the Candidate Pool page, where all candidates are listed.

Step 2. Edit Candidate Profile

  • In the Candidate Pool section, locate the candidate whose email ID you want to update.
  • Click the action button (three dots) next to the candidate's name to open the Edit Candidate profile view.
  • The candidate's details will open in a pop-up or sidebar, where you can modify their information, including their email address.

Step 3. Update the Candidate's Email ID

  • Once the profile editor is open, you will see the candidate’s current email address.
  • To edit the email: Simply click in the Email field and enter the updated email address.
  • After making the change, click Save to ensure the updated email address is saved.
Note: All future communications regarding this candidate will be sent to the updated email address.

Frequently Asked Questions (FAQ)

1. What happens if I update a candidate’s email?

After you update the candidate’s email, all future communications (such as interview invitations, offer letters, and notifications) will be sent to the new email address.
 

2 .Can I edit the email address for multiple candidates at once?

No, email addresses must be updated individually for each candidate. Bulk editing of email addresses is not supported.

3. What if I accidentally enter the wrong email?

If the wrong email is entered, simply follow the same steps to update the email again. Ensure the email is valid before saving the changes.
 
 

4. Can the candidate update their own email address?

Candidates typically cannot edit their own email address in the system. This update is done by admins or those with access to the Candidate Pool module.

5. Does the email update affect other sections of the candidate profile?

No, changing the email address will not affect any other details in the candidate’s profile. All other data remains intact.