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Exporting User Data

Summary

The Export option allows you to export data for selected users only. To enable the export, you must first select the user(s) whose data you wish to export. If no user is selected, the Export button will remain disabled, and a tooltip message will appear to indicate that users must be selected to proceed.

In this article

  • Before you begin
  • Step 1: Selecting users for export
  • Step 2: Exporting user data
  • Frequently Asked Questions (FAQ)

Before you begin

  • Admins with the necessary permissions can export user data.
  • The Export function requires users to be selected. The Export button will be disabled if no users are selected.

Step 1. Selecting users for export

  1. In the My People section, locate the user(s) whose data you wish to export.
  2. Click the checkbox next to the user's name to select them.
  3. If you want to export data for multiple users, select the checkboxes next to each user’s name.
  4. Once a user (or users) is selected, the Export button will become enabled.

Step 2.Exporting user data

  1. After selecting the user(s), click the Export button that appears at the top of the grid.
  2. The system will generate and download an Excel sheet containing the selected users' profile data.
  3. The exported file will include information from their profiles, such as their name, job title, department, work email, and any other relevant data available in the user profiles.

If no users are selected

  • If no user is selected, the Export button will remain disabled.
  • A tooltip message will appear next to the Export button, stating:
  • “Please select users to enable export.”
  • The Export button will only be enabled after selecting one or more users.

Frequently Asked Questions (FAQ)

1. How do I enable the Export button?

The Export button will only be enabled after you select one or more users. Once users are selected, the button will become clickable, allowing you to export their data.
 

2. What happens if I don't select any users?

If no users are selected, the Export button will remain disabled, and a tooltip will prompt you to select users before exporting.

3. Can I export data for all users at once?

Yes, you can select all users by checking the Select All option, which will enable the Export button to download data for all selected users.
 
  

4. What data is included in the export?

The exported Excel sheet will include the profile data of the selected users, such as their name, job title, department, and other information available from their profiles.
 
 

5.Can I export data for users without selecting them?

No, the Export function only works when users are selected. The Export button will remain disabled until at least one user is selected.
 
 

6.In what format is the data exported?

The user data will be exported in Excel format, typically as a .xlsx file.