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FPS Details

 Summary

FPS Details is the Full Payment Submission (FPS) page for a single pay cycle. Use this page to review Employer Details and Totals, submit or regenerate an FPS, review submission errors, and view individual employee FPS details.

In this article

  • Before you begin
  • Opening FPS Details
  • Employer Details and Totals
  • Gateway actions
  • Reviewing Errors
  • Viewing an employee FPS
  • Frequently Asked Questions (FAQ)

Before you begin

You must have an active Payroll add-on to access and use Payroll features.

You need Company Money access and View FPS permission to open the HMRC FPS list.

You need Submit FPS permission to:

  • Submit FPS
  • Submit FPS with Late Reason
  • Regenerate FPS
  • Regenerate FPS with Late Reason
  • Manually mark as sent and accepted

Your HMRC details must be complete. If they need updating, Submit FPS is disabled and Plumm displays Please update HMRC details and restart the corresponding cycle.

The FPS must already have been prepared by processing a pay run. Use FPS Details to submit or regenerate an existing FPS, not to start a new pay run.

An FPS is treated as late when the current UTC date is on or after the day after the Payment Date.

Opening FPS Details

From Company Money, open an Active location, then go to HMRC > FPS.

The FPS list heading is FPS (Full Payment Submission) and the page heading is HMRC.

Use Search or filter the list by status.

Available status labels are:

  • Generating
  • Not Submitted
  • Submission In Progress
  • Submitted
  • Submitted With Error

An FPS with a Generating status cannot be opened. The tooltip displays Generation will take around 2 hours to complete.

For other statuses, select View to open FPS Details.

The payment information is displayed as Payment on: {PaymentDate}.

The FPS Details page can display the following status tags:

  • Not Submitted
  • Submitted
  • Submitted With Error
  • Generating
  • Submission In Progress

Use the back chevron to return to the FPS list.

Employer Details and Totals

Employer Details

The Employer Details section displays:

  • Name
  • PAYE Reference

Totals

The Totals section displays:

  • PAYE
  • Student Loan
  • Employee NICs
  • Employer NICs

All amounts are displayed in pounds to two decimal places.

Gateway actions

Open Gateway, then select Submission to view the available FPS actions.

Not Submitted

If HMRC details are complete, you have Submit FPS permission, and the FPS is not late, you can:

  • Submit FPS
  • Manually mark as sent and accepted
  • Regenerate FPS

If the FPS is late and a late reason is already stored, you can:

  • Submit FPS with Late Reason
  • Manually mark as sent and accepted
  • Regenerate FPS with Late Reason

If HMRC details need updating, Submit FPS is disabled. The tooltip displays Please update HMRC details and restart the corresponding cycle.

You can still use Manually mark as sent and accepted and Regenerate FPS or Regenerate FPS with Late Reason.

Submit FPS

The tooltip displays Once you have reviewed the details below you should submit the FPS.

When selected, the confirmation window displays:

  • Heading: Submit FPS?
  • Message: Are you sure you want to submit this FPS submission?
  • Buttons: Cancel and Confirm

If a late reason is stored, the confirmation window displays:

  • Heading: Submit FPS with Late Reason?
  • Message: Are you sure you want to submit this FPS submission with late reason?
  • Buttons: Cancel and Confirm

Submit FPS with Late Reason

This option is shown when the FPS is late and a late reason has already been stored.

Select Confirm to submit the FPS with the stored late reason or Cancel to return without submitting.

Regenerate FPS

Use Regenerate FPS after making corrections.

The tooltip displays Once you have made corrections you can regenerate the FPS.

The confirmation window displays:

  • Heading: Regenerate FPS?
  • Message: Are you sure you want to regenerate this FPS submission?
  • Buttons: Cancel and Confirm

Regenerate FPS with Late Reason

When regenerating a late FPS, select the relevant reason for the late submission.

The dropdown starts with Select.

Available late submission reasons are:

  • A – Notional payment: payment made to an employee by a third party
  • B – Payment made by an intermediary (e.g. agency)
  • C – Expatriate employee, tax equalisation, or overseas payroll complexities
  • D – Payment made to an employee because they requested payment earlier than usual
  • E – Reasonable excuse – exceptional circumstances
  • F – Correction to an earlier submission
  • G – Payroll was closed early
  • H – Administrative error
  • J – System error (software failure)
  • K – No payment made in this pay period
  • L – Payment date uncertain at time of submission

If you select Confirm while Select is still chosen, Plumm displays Required field.

Manually mark as sent and accepted

When selected, the confirmation window displays:

  • Heading: Submit FPS?
  • Message: Are you sure you want to mark this FPS submission as complete?
  • Buttons: Cancel and Confirm

Use this option when the FPS has already been accepted outside the live submit action.

Submitted With Error

If HMRC details are complete, you can:

  • Regenerate FPS or Regenerate FPS with Late Reason
  • Manually mark as sent and accepted

If HMRC details need updating, the resubmit action is disabled. The tooltip displays Please update HMRC details and restart the corresponding cycle.

Manually mark as sent and accepted remains available.

Submission In Progress

Plumm displays:

FPS Submission has been submitted on {dd MMM yyyy HH} and may take around 2hrs to complete

Submitted

Plumm displays:

FPS Submission has been submitted on {dd MMM yyyy HH}

For any other status where no matching actions are available, Plumm displays Nothing to show here yet.

After you confirm a submit or regenerate action, Plumm displays a toast and returns you to the FPS list after a short wait.

Reviewing Errors

Open Review Errors to review issues associated with the FPS.

If errors are available, the accordion label displays Review Errors ({count}).

If there are no errors, the label displays Review Errors and the grid shows No errors.

If the error list cannot be loaded, Plumm displays Unable to load review errors.

The error grid contains:

  • Employee
  • Field
  • Error Description
  • Category
  • Action

Profile uses a purple tag. Other categories use a yellow tag.

Available actions include:

  • HMRC: Edit HMRC Details – opens Manage Payroll in a new tab.
  • Profile: Edit Profile – opens the person's profile in a new tab.

Use Search... to find a specific error.

You can export the grid as ReviewErrors.xlsx.

Raw Json Response

This section displays the gateway JSON when a poll or process response exists.

If no response is available, Plumm displays Nothing to show here.

Raw XML Request

If submission XML exists, select Download to download the FPS XML file.

If XML is unavailable, Plumm displays Nothing to show here yet.

Viewing an employee FPS

The employee list is displayed on the right-hand side of the page.

Use Search to find an employee.

Select a person directly, or open the three-dot menu and select View.

If the employee list is empty, Plumm displays Nothing to show here yet.

The sidebar heading is FPS.

Employee Details

The employee FPS sidebar displays:

  • Date of Birth
  • Gender
  • Payroll Id
  • Payment
  • Payment Frequency
  • Payment Date
  • HMRC Month No
  • Periods Covered
  • Contracted Hrs/Week
  • Tax Code
  • Taxable Pay
  • Pay after Stat. Ddctns
  • Tax
  • Year to Date
  • SMPYTD
  • SPPYTD
  • SAPYTD
  • ShPPYTD
  • SPBPYTD
  • SNCPYTD

NI Letters and Values

The NI section displays:

  • NI Letter
  • Gross Earnings NICs PD
  • Gross Earnings NICs YTD
  • At LEL
  • LEL to PT
  • PT to UEL
  • Employer NICs PD
  • Employer NICs YTD
  • Employee NICs PD
  • Employee NICs YTD

Money fields in the sidebar are displayed in pounds.

Frequently Asked Questions (FAQ)

  • Who can submit FPS from this page?
    Users with Submit FPS permission can submit an FPS when the status is Not Submitted or Submitted With Error, subject to the actions available for that status.
  • When is Submit FPS with Late Reason shown?
    It is shown when the current UTC date is on or after the day after the Payment Date and a late reason is already stored. If the FPS is late and you regenerate it, use Regenerate FPS with Late Reason and select the relevant reason.
  • Why is Submit FPS disabled?
    Submit FPS is disabled when HMRC details need updating. The tooltip displays Please update HMRC details and restart the corresponding cycle.
  • Does Manually mark as sent and accepted send the FPS to HMRC?
    No. Use this option only when the FPS has already been accepted outside the live submit action. It marks the FPS submission as complete.
  • How long can Submission In Progress take?
    Plumm states that the submission may take around 2 hours to complete.
  • Can I download the FPS XML?
    Yes. Open Raw XML Request and select Download when submission XML exists.
  • Is there a letter I in the late reason list?
    No. The available codes are A to H, followed by J, K, and L.