Skip to content
Log in
  • There are no suggestions because the search field is empty.

Manage Kiosks (Clock In/Out, PIN Setup & Assignment)

Summary

Admins can manage kiosk stations, assign users, generate and track PINs, and edit kiosk settings for secure employee clock in/out. Access to kiosk features is based on user permissions.

In this article

  • Before you begin
  • Step 1: Access the Kiosks management panel
  • Step 2: Add or assign users to a kiosk
  • Step 3: Edit or delete an existing kiosk
  • Step 4: Generate and manage PINs
  • Step 5: Track PIN activity logs
  •  Step 6: Reset your PIN (for users)
  • Frequently Asked Questions (FAQ)

Before you begin

  • You must be a super admin or admin to create/edit kiosks or assign users
  • Only users assigned to a kiosk can view or access it for clock in/out
  • Clock-in using PIN must be enabled from Attendance Settings
  • PIN generation and reset options are permission-based

    Step 1. Access the Kiosks management panel

            1. Click the 9-dot menu in the top-left corner of your dashboard
            2. Select Attendance
            3. Go to Kiosks > Manage tab
            4. Use the Kiosks tab to see existing kiosks
            5. Use the Settings tab to generate PINs and track kiosk logs

            Step 2. Add or assign users to a kiosk

                  1. Click the Add Kiosk button
                  2. Fill in:
                    • Title
                    • Description
                    • Authentication Method: Passcode (PIN)
                    • Owner
                  3. Click OK to select users from the list
                  4. Press Save to complete setup
                  Only selected users will be able to see and use this kiosk.

                  Step 3. Edit or delete an existing kiosk

                  1. Click the 3-dot menu on any kiosk card
                  2. Select Edit to update details or change users
                  3. To delete, click Delete, then Confirm in the prompt
                  Deleting a kiosk is permanent and cannot be undone.

                    Step 4. Generate and manage PINs

                    1. Go to the Settings tab under the Manage view
                    2. Under Generate PIN:
                      • Choose Individual User or All Users
                      • Select the user
                      • Choose delivery method (Show PIN on screen or Email to user)
                    3. Click Confirm to generate the PIN

                    Each user can only have one active PIN at a time.

                    Step 5. Track PIN activity logs

                    1. Go to the Settings tab
                    2. Scroll to Activity Log
                    3. Use the Search field to filter by user
                    4. View details like who generated the PIN, for whom, and when

                    Step 6. Reset your PIN (for users)

                    1. Click your profile icon in the top-right corner
                    2. Select Manage PIN
                    3. You’ll see your current PIN (masked)
                    4. Enter a new 4-digit PIN and confirm
                    5. Click Reset PIN

                    PIN resets are only available to users with permission to access kiosks.

                    Frequently Asked Questions (FAQ)

                    1.Who can create or manage kiosks?

                    Only users with super admin and admin roles and those with permission can create, edit, assign users, or delete kiosks.

                    2 .Can employees change their PINs themselves?

                    Yes, employees can reset their own PINs via Manage PIN from their profile menu, if permitted.

                     

                    3.How do I assign users to a kiosk?

                    During kiosk creation or editing, use the user picker to assign people. Only assigned users can view that kiosk.
                     
                     

                    4 .What happens when a PIN is regenerated?

                    The new PIN replaces the old one. It can be delivered via on-screen display or email depending on admin choice.
                     
                     

                    5 .Can one user be added to multiple kiosks?

                    Yes. A user can be part of more than one kiosk, as long as they are assigned during kiosk setup.
                     
                     

                    6 .Can I disable PIN clock-in entirely?

                    Yes. Admins can turn off the “Allow users to clock in/out using PIN” option from Attendance > Policy settings.

                     

                    7. What authentication methods are available?

                    Currently, only PIN/passcode is supported. QR Code and Facial Recognition are marked as coming soon.